When choosing a board portal provider, consider the depth of features security, security, and customer support your organization needs. Make sure the vendor can be able to meet your budget, particularly if it includes additional fees for data storage, the addition of groups and committees and ongoing training, mobile applications and reports.
Seek out an intuitive interface, as well as complete training and onboarding to ensure maximum use and reduce the learning curve. Once the portal is in place, you can assess the portal by monitoring the number of users and soliciting feedback from users.
The top board portals provide an array of features to help with good governance and enhance document management. They include powerful search and discovery tools for quick access to documents related to the board. They also provide audit trail and version control for secure communication. This lets committees and boards to monitor changes and maintain a consistent file history.
A well-designed portal can enhance the user experience during meetings, and allow collaboration between directors even if they’re not at the same table. For instance, a board management app will allow directors to review documents in advance, schedule meetings in advance, and improve attendance with simple-to-use video conferencing options which are accessible on any device.
A quality board solution offers a high degree of customization and scalability, giving organizations the ability to customize the portal to meet their particular requirements. For instance it can provide a simple way to add or remove committees and groups or apply custom branding and integrate the portal with existing systems. Additionally, it offers a variety of user authentication methods, like single sign-on with your preferred SSO platform and multiple ways to secure sensitive data, including 256-bit AES encryption and GDPR compliance.
